Rental Conditions

Fonner Park Exposition & Events Center Consent
The City of Grand Island/VenuWorks, as the owner of the Heartland Events Center, retains final and exclusive authority to approve and to reject events proposed to be booked by the Heartland Events Center. The city also reserves the complete discretion to determine if events are appropriate and consistent with the county’s and city’s image, the facility’s mission and to determine the financial terms of any event rental contract The venue also retains the right to approve or reject the admission policy for events (including general admission, festival seating and reserved seating).

Heartland Events Center’s Mandate
It is the Heartland Events Center’s obligation, taking into consideration a diverse schedule of events, to meet the needs of the residents of Grand Island, to fulfill the Heartland Events Center’s mission, and to maximize event bookings consistent with the following priorities:

Prime Tenant and Practice Requirements
Revenue Producing Events
- Direct economic return to the Heartland Events Center through long-term, multi-year special events, family shows, trade shows, consumer shows
- Revenue producing one-night or multi-night events, concerts, etc.
All other Rental Events

Rental Conditions

Rental Rates

Booking Procedures

Deposit Requirements & Procedures

A deposit may be required in order to secure a date and location at the Heartland Events Center. For new tenants, a non-refundable 50% deposit is due upon signing of the contract and the balance is due 30 days prior to the start of the event. For repeat tenants with a favorable payment history, the Heartland Events Center retains the right to waive the deposit clause. Management further reserves the right to require a deposit to cover all estimated expenses, including but not limited to rent, ticketing fees, set-up, staffing, linens rental, damages, advertising, electrical services and miscellaneous equipment.

Wedding receptions require the 50% non-refundable deposit with the balance of the rent due and payable one full week prior to the wedding reception. Additionally, all known expenses must be paid in advance, including any alcohol expenses that are hosted by the wedding tenant. Any residual fees are due and payable upon receipt of the invoice. Further, a credit card must be retained on file with the Heartland Events Center/Fonner Park until all payments have been received for the wedding reception.

Catering deposits and payments must adhere to the requirements set forth by the facilities' contracted caterer(s).

Heartland Events Center management reserves the right to require an additional sum in advance as a damage deposit which is refundable after the event, when a walk-through examination of the facility is completed and no damage is detected. The tenant will be charged either at the time of settlement or within 30 days for any damages related to the event which must be immediately paid without recourse. It is solely the responsibility of the tenant to recover such charges from the tenant’s insurance carrier. Submission of an advance damage deposit in no way relieves the tenant of the obligation to provide a Certificate of Insurance for coverage as outlined in the Liability Insurance section of the rental agreement, nor does it limit the right of the Heartland Events Center to charge the tenant for the full amount of damages incurred even if the amount exceeds the advance damage deposit.

The Heartland Events Center accepts credit card payments (Visa and MasterCard). A 3.5% convenience fee applies to all credit card payments.

Settlement and Payment Policy

Liability Insurance

The lessee shall obtain, at its own cost and expense, commercial general liability insurance in the name of Licensee which shall insure all operations of Licensee. Such insurance shall be written with a limit of at least One Million Dollars ($1,000,000.00) combined single limit for bodily injury and property damage liability, personal injury liability and coverage for all acts and/or omissions of any employees, agents, players, performers, contractors or sub-contractors retained by Licensee. Lessor reserves the right to require an increased amount of insurance based on the nature of the event. Such insurance shall be endorsed to be primary to and not contributory with any coverage of Licensor, Heartland Events Center, which may be applicable to the claim.

The lessee shall also maintain, at its own cost and expense, Workman’s Compensation Insurance for any and all employees, as well as any players, performers and other employees whose services are contemplated by the event.

Certificates evidencing insurance required shall be provided to Licensor not less than ten (10) days prior to the event. The policies shall also provide, and the certificate shall so note, that the coverage may not be canceled or that a major change in coverage may not be implemented without at least (30) days’ prior written notice given to Licensor.

Contract language shall read as follows:

INSURANCE AND INDEMNIFICATION:

An executed “Certificate of Insurance” for a current One Million Dollar commercial General Liability Insurance policy issued to Lessee is required to be furnished to Lessor prior to the event date by Lessee’s general liability insurance carrier verifying current liability coverage issued to Lessee for One Million Dollars for “Comprehensive,” “Premises-Operations,” and “Contractual,” and naming THE CITY OF GRAND ISLAND, NE d/b/a Heartland Events Center under said policy for the event period (), and to include set-up and take-down dates and times ()
By the acceptance of this Contract, the Lessee/Participants in the above stated Activity/Event agree to abide by the foregoing facility policies and restrictions and/or any other posted or provided placards and notices in or for the City of Grand Island d/b/a Heartland Events Center. Lessee further agrees to indemnify and hold harmless and make no claim against Heartland Events Center and The City of Grand Island, Nebraska, their officers, agents, and employees, or anyone acting by or through one or all of them against any and all claims, damages, liabilities, losses, costs or expenses, including reasonable attorney's fees as a result of or arising out of, directly or indirectly, any action or conduct by the participants, agents, employees, and/or involved persons, concerning any loss, damage, and/or injury to any property or person resulting from any cause including the negligence of any third person(s) connected with the activities of The Heartland Events Center and/or The City of Grand Island.

Labor, Service and Equipment

Marketing Information